Everything you need to run fuel retail operations

From single stations to nationwide networks, Kiwi provides comprehensive tools for operational visibility, financial control, and compliance

Total Operational Visibility

Monitor every aspect of your fuel retail operations in real-time

  • Real-time tank level monitoring with visual gauges
  • Live pump sessions and meter readings
  • Delivery tracking and confirmations
  • Alert center for anomalies and threshold violations
  • Multi-branch dashboard views
  • Automated notifications for critical events

Financial Accuracy at Scale

Ensure every transaction is tracked, taxed, and reconciled correctly

  • Automated VAT and fuel tax calculations
  • Variance detection with configurable tolerance thresholds
  • Tolerance-aware profit tracking and margin analysis
  • Price list hierarchies (organization and branch levels)
  • Margin configuration by product and location
  • Country-scoped VAT settings for regional compliance

Faster, Smarter Analytics

Get insights 10-50x faster with intelligent snapshot technology

  • Snapshot-driven dashboards (0.2-0.5s load times)
  • Hybrid real-time + snapshot data architecture
  • Sales trend visualizations with filters
  • Loss/gain analytics with root cause analysis
  • Performance metrics by branch and product
  • 90% database load reduction vs. live queries

Multi-Tenant Governance

Enterprise-grade security and access control

  • 6-tier RBAC (Platform, Organization, Branch, Depot)
  • Context-scoped access control and permissions
  • Secure tenant isolation (data never crosses boundaries)
  • Role-based permission policies
  • Onboarding status tracking per organization
  • Rate-limited authentication with audit trails

Tolerance-Aware Inventory

Know your true stock position with intelligent reconciliation

  • Reconcile pump readings with delivery records
  • Tank threshold monitoring and alerts
  • True loss/gain calculations accounting for tolerances
  • Variance investigation workflows with documentation
  • Automated alerts for unusual patterns
  • Height-to-volume conversion using calibration tables

Operations Management

Streamline daily operations and staff accountability

  • Delivery management with line-item tracking
  • Pump session tracking (open/close with meter readings)
  • Tank readings with automatic volume calculation
  • Product assignments with time-range validation
  • Staff action logging and accountability
  • Shift handover reports

Asset Management

Configure and track all physical assets

  • Tank configuration and capacity management
  • Pump assignment to tanks (time-ranged)
  • Calibration table upload and management
  • Product catalog with fuel grades (PMS, AGO, DPK)
  • Enablement workflows (organization → branch)
  • Asset status tracking and maintenance logs

Compliance & Audit

Stay audit-ready with comprehensive logging

  • Audit-grade logging of all operations
  • Tax-ready reporting with breakdown by product
  • Complete trail of user actions
  • User action tracking with timestamps
  • Export capabilities for external reporting
  • Africa/Lagos timezone consistency

Built on modern, reliable technology

Enterprise-grade infrastructure with cutting-edge tools

Modern Tech Stack

Next.js 15, React 19, Prisma, PostgreSQL, Tailwind CSS

Real-Time Updates

Live data synchronization across all users and devices

Automated Processes

Nightly snapshot jobs, reconciliation, and alerting

Proactive Monitoring

Anomaly detection and threshold-based alerts

Ready to transform your fuel retail operations?

See how Kiwi can help you gain complete visibility and control over your stations

Contact Sales